By submitting your online registration, you acknowledge that you have read and agree to comply with the Terms & Conditions posted below. The Bradford Board Of Trade reserves the right to update the Terms & Conditions at any time.
TERMS AND CONDITIONS FOR SPONSORS & EXHIBITORS
Your registration will indicate your agreement with our terms and conditions for this event:
As a condition of exhibiting, Exhibitors are required to have proper insurance coverage for their booth space, products and staff. The Bradford Board Of Trade is not responsible for any loss or damage to any property belonging to exhibitors. All exhibitors must provide proof of insurance.
The Exhibitor agrees to confine his / her display / presentation within the contracted space only and within the maximum height of 8 feet and to maintain staff in his / her booth space for the full duration of the show from 9am to 4pm. The floor space of the booth is 10 feet wide and 8 feet deep. Although hooks may be placed over the bars of the drapes, pins or tape will not be applied to the drapes themselves. Double booths will be 20 feet wide, 8 feet deep. In the circumstance of double-booth on the cap ends of aisles, dimensions will be 16 feet wide and 10 feet deep.
Management reserves the right at any time to alter or remove exhibits or any part thereof, including printed material, products, signs, lights or sound, and to expel exhibitors or their personnel if in Management’s opinion their conduct or presentation is objectionable to other show participants and / or attendees.
Management agrees to provide the Exhibitor with a draped backdrop and side railings, included in their booth fee.
The Exhibitor agrees to abide by all regulations and rules adopted by Management in the best interests of the Show and agrees that Management shall have the final decision in adopting any rules or regulations deemed necessary prior to, during, and after the show.
The Exhibitors will not hold The Bradford Board Of Trade, the show coordinators or any of its assignees and employees, harmless from any damage, expense or liability arising from any injury or damage to any person, including the general public, the exhibitor, its agents or employees or to the property of the exhibitor or others occurring either in the space occupied by the exhibitor or elsewhere arising out of its occupancy.
VENDOR INVITATION SCHEDULE
Sponsors are given priority consideration in relation to vendor consideration and booth placement.
- Previous Vendors and BBT Members: The BBT will invite all members and vendors from our 2018 show. Only BBT Members and previous vendors applications (with payment in full) will be considered by the show committee during priority access. Registration opens on Friday, December 21st, 2018.
- Open To The Public Monday, January 21st, 2019: The BBT will open invitations to be vendors to the public. Applications will be considered in order of payments received.
Thank you for being a vendor with the 2019 Bradford Home & Lifestyle Show. In order to furnish and complete your booth, we have arranged for vendor services for your convenience. Please discuss your needs and book your items directly with Boneyard Event Services and Showtech. The Bradford Board Of Trade is not responsible for supplying or arranging contents or electrical services. Booth rentals are for the 10′ x 8′ draped space only.
All electrical wiring and outlets shall be at the Exhibitor’s expense. All operating electrical equipment used in the exhibit must have CSA or equivalent provincial power authority approval.
Please book in advance, subject to availability. Vendor services may be subject to a late booking fee, at the discretion of the 3rd party vendor services providers.
Boneyard Event Services is returning as our official show services contractor for another year. They’ll be happy to set up your booth with everything you need. Discount rates available to Friday, April 13th, 2019. To book show services (carpet, tables, chairs, coat tree, waste basket, etc.) for your booth, DOWNLOAD THE FORM HERE.
Electrical Services will be provided by ShowTech again. If you need power in your booth, please order well in advance. Rates will significantly increase for last minute orders. ONLINE ORDER FORM HERE.
Booths for vendors at the Bradford Home & Lifestyle show are 10 feet wide by 8 feet deep:
- Bradford Board Of Trade Members in good standing Early Bird $200 + HST as they receive a $100 discount
- Non-member, Early Bird pricing is $300 + HST
If you are considering being a vendor in our show, please JOIN US and seize the opportunity that these savings provide.
An additional booth is available (at the show committee’s discretion) when an initial booth is purchased. Early Bird Members are $100 + HST, Early Bird, Non-members $150 + HST. Bradford Home & Lifestyle Show booths may not be split or shared. One approved business per booth.
Double booths will be 20 feet wide, 8 feet deep. In the circumstance of double-booth on the cap ends of aisles, dimensions will be 16 feet wide and 10 feet deep.
Early Bird rates will remain in effect until Friday, March 1st, 2019 at 5pm. Regular pricing will be as follows: Bradford Board Of Trade Members Regular Cost will be $250 + HST. The Regular cost for a 10′ x 8′ booth is $350 + HST. Additional Booth Regular rate,BBT Members are $125 + HST. Regular rate, Non-members $175 + HST.
EXHIBITOR SELECTION AND PLACEMENT
Exhibitors will be limited to three (3) businesses of any one type, as defined by the show committee. Businesses that apply for a full category will be placed on a waiting list in case of cancellations.
Bradford Home & Lifestyle Show booths may not be split or shared. One approved business per booth.
Booth placement is given in order of priority to Sponsors, order of payment and placement in proximity to other like businesses. Final placement is at the discretion of the Show Committee and decisions are final. Only Sponsors are given placement selection options as described in the Sponsor Packages.
The Show Committee will attempt to accommodate other placement requests on a first paid, approved, and request basis. Efforts have been made for all areas of the show to have points of interest to ensure full traffic throughout the entire show floor. The booth floorplan will begin in early April.
Payment is due in full at the time of your application. Applications will not be considered without payment. Should your application be rejected by the show committee, all monies will be refunded.
Exhibitors must be a Bradford Board Of Trade member in good standing to receive the member discount rate. All Exhibitors must be in good financial standing with the Bradford Board Of Trade. The Bradford Board Of Trade has the right to exclude companies with outstanding account balances.
No refunds beyond Friday, April 5th, 2019 at 5pm. Booths must be booked by Thursday, April 18th, 2019.
Booth set up will be on Friday, April 26th, 2019 between 12 noon and 7pm SHARP. Access will not be granted before 12 noon.
All booths must be set up during this time. Please ensure that you plan and design your booth (10′ x 8′ space) ahead of time so that it can be fully completed within the set up hours. Our staff will not be available to stay beyond 7pm. Set up must occur on the Friday. The large doors will be closed for the evening and the heat turned on. They will not be reopened until after the show on Saturday in an effort to retain as much heat in the building as possible.
Move ins will NOT be permitted on the day of the show.
The venue will be opened to Vendors at 8am Saturday, April 27th, 2019. The show officially opens to the general public at 9am and runs to 4pm. All vendors are expected to stay for the full duration of the show – Early tear downs will not be permitted.
Tear down will occur after 4pm, Saturday April 27th once the show has closed. We do ask that vendors clear out everything and leave nothing behind. We cannot guarantee that any forgotten or left items will be returned. Tear down must be completed by 7pm Saturday.
There are various doors on the north, west and east sides of the building that you may access on setup day, Friday, April 26th. Large doors will be open to the outside to accommodate vehicles / forklifts, etc. Please note that it will be cold in the arena on move in day due to open doors.
On the day of the show, Saturday, April 27th, all vendors are required to park in the north parking lot and to leave the front west lot (off Simcoe Street) for the patrons of the show. Side doors will not be open during this time in an effort to retain heat in the building.
The West Lot will be reserved for guests with families, the elderly or physical challenges. We appreciate your cooperation.
Duration of the show
The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the Show (9am – 4pm) and must remain intact until after the closing hour of the show. The Exhibitor agrees to pay any additional fine that may occur as a result of dismantling and leaving the show before closing hour. The Exhibitor also agrees to remove his / her exhibit, equipment and appliances from the show building by the final move-out time or in the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred.
Management reserves the right at its sole discretion to change the date or dates upon which the Show is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, Management shall not be liable in damages or otherwise for failure to carry out the terms of this Agreement in whole or in part where caused directly or indirectly by or in consequence of fire, storm, flood, war, rebellion, insurrection, riot, civil commotion, strike or by any cause whatever beyond the control of Management whether similar to or dissimilar from the causes enumerated herein. In the event that the exhibit space to be used by the Exhibitor should in any way be rendered unusable the Exhibitor shall pay for such space only for the period during which it was or could have been used as determined within the sole discretion of Management. A refund of all monies paid by the Exhibitor to Management will be made by Management in the event that the Show is not held as proposed by Management.
Management reserves the right to cancel this contract and to withhold possession of exhibit space if the Exhibitor fails to perform any material condition of this contract or refuses to abide by the Show rules and regulations in which case the Exhibitor shall forfeit as liquidation damages all space rental payments made by him / her and any further occupancy of such space. The Exhibitor agrees to observe all union contracts and labour relations in force and agreements between Management, official contractors serving companies and the building in which the Show will take place and do so according to the labour laws of the jurisdiction in which the building is located.
Management reserves the right to alter or change the space assigned to the Exhibitor.
Food vendors must obtain a permit by the Simcoe Muskoka District Health Unit. Those who do not secure a permit will not be allowed to participate. No refunds.
All food vendors will be subject to a vendor review of Simcoe Muskoka District Health Unit (SMDHU). All food preparation must bake within an approved, inspected kitchen or make arrangements at a church (who are exempt). For further information, please review the Special Events Guidelines or call (705) 721-7520.
Download The Health Unit Vendor Application Here: SMDHU Vendor Application for Event Permit
Food vendors who have not been approved by the SMDHU will not be permitted to participate. Refunds will not be offered.